Managing multiple costs per item in QuickBooks Enterprise is essential for businesses that offer contract pricing, wholesale rates, or customer-specific discounts. If you sell the same inventory item at different prices depending on the customer, QuickBooks Enterprise provides powerful tools to handle it efficiently.

In this detailed 2000+ word guide, we’ll explain how to manage QuickBooks Enterprise item costs, set up customer-specific pricing in QuickBooks Enterprise, and use QuickBooks Enterprise advanced pricing rules to automate your pricing structure.

If you need immediate assistance setting this up, you can call 844-753-8012 for expert QuickBooks Enterprise support.

Why You Need Multiple Costs Per Item

Many businesses deal with different costs for the same item in QuickBooks Enterprise due to:

• Contract agreements
• Wholesale vs retail pricing
• Bulk discounts
• Seasonal promotions
• Preferred customer pricing
• Long-term pricing agreements

Without proper setup, manually adjusting prices can lead to billing errors and profit loss.

That’s why enabling QuickBooks Enterprise advanced pricing is highly recommended.

Also Read: How to Turn Off AI Features in QuickBooks Online

Understanding QuickBooks Enterprise Item Costs

Before setting up pricing rules, it’s important to understand how QuickBooks Enterprise item costs work:

• Cost – What you pay your vendor
• Sales Price – Default price you charge customers
• Average Cost – Used for inventory valuation

By default, QuickBooks allows one sales price per item. However, with Advanced Pricing enabled, you can assign inventory cost by customer in QuickBooks automatically.

Method 1: Use Advanced Pricing (Best Option)

If you’re wondering how to set multiple costs per item in QuickBooks Enterprise, this is the most effective method.

Step 1: Enable Advanced Pricing

1. Go to Edit
2. Select Preferences
3. Click Sales & Customers
4. Open the Company Preferences tab
5. Turn on Advanced Pricing

Once enabled, QuickBooks Enterprise allows you to create flexible pricing rules.

Step 2: Create Pricing Rules

To configure QuickBooks Enterprise advanced pricing rules:

1. Go to Customers
2. Select Price Rules List
3. Click New
4. Choose:
   • Specific customer or customer type
   • Specific item or item group
   • Fixed rate or percentage discount/markup
   • Date range (if contract-based)

This enables true QuickBooks Enterprise customer-based pricing.

Example: Multiple Pricing Structure

Suppose you sell one product:

• Retail Price: $100
• Wholesale Customer: $85
• Contract Customer: $75

Using customer-specific pricing in QuickBooks Enterprise, the system automatically applies the correct rate when creating invoices.

No manual changes. No pricing errors.

Method 2: Using Price Levels (Alternative Option)

If Advanced Pricing is not available in your version, you can use Price Levels:

1. Go to Lists
2. Select Price Level List
3. Click New
4. Choose fixed percentage or per-item pricing

While this method allows different costs for same item in QuickBooks Enterprise, it does not offer the same flexibility as Advanced Pricing.

Contract Pricing by Customer in QuickBooks

Many businesses require contract pricing by customer in QuickBooks for long-term agreements.

With Advanced Pricing, you can:

• Assign fixed item prices to specific customers
• Set expiration dates for pricing contracts
• Apply quantity-based pricing tiers
• Combine customer type + item rules

This is especially useful for:

• Distributors
• Manufacturers
• Wholesale suppliers
• B2B service providers

If you need help configuring contract-based pricing correctly, contact 844-753-8012 for professional setup support.

Benefits of Using Advanced Pricing

Using QuickBooks Enterprise advanced pricing provides:

✔ Automated pricing adjustments
✔ Reduced billing errors
✔ Accurate profit tracking
✔ Easy management of customer groups
✔ Scalable pricing structures

For companies managing large inventories, this feature can save hours of manual adjustments every month.

Best Practices for Managing Inventory Cost by Customer

To optimize inventory cost by customer in QuickBooks, follow these tips:

• Use customer types for bulk rule management
• Regularly audit pricing rules
• Test pricing in a sample invoice before going live
• Keep contract documentation updated
• Monitor gross margin by customer

Proper setup ensures clean financial reporting and accurate profitability tracking.

Common Mistakes to Avoid

❌ Manually overriding prices on every invoice
❌ Forgetting to update expired contract pricing
❌ Not reviewing pricing rules quarterly
❌ Confusing cost vs sales price

If you’re unsure about your setup, expert guidance can prevent costly mistakes. Call 844-753-8012 for assistance with Advanced Pricing configuration.

Final Thoughts

Handling multiple costs per item in QuickBooks Enterprise is simple once Advanced Pricing is enabled. Whether you need:

• QuickBooks Enterprise item costs management
• Customer-specific pricing QuickBooks Enterprise
• QuickBooks Enterprise pricing rules
• Inventory cost by customer QuickBooks
• Contract pricing by customer QuickBooks

The Advanced Pricing feature provides complete flexibility and automation.

If you want professional help setting up QuickBooks Enterprise advanced pricing rules, call 844-753-8012 today and get expert support tailored to your business.