Tracking employee hours accurately is important for payroll, project management, invoicing, and overall business accounting. QuickBooks Time helps businesses track employee work hours, manage timesheets, and organize time-related information.
When QuickBooks Time is connected with QuickBooks Online, businesses can streamline their time tracking and accounting workflow.
In this guide, QuickBooks Repair Pros explains how to set up QuickBooks Time with QuickBooks Online and how to get started with time tracking.
What Is QuickBooks Time?
QuickBooks Time is a time-tracking solution that allows businesses to record employee and contractor hours.
Depending on your plan and setup, it can provide features such as:
- Employee time tracking
- Online timesheets
- Mobile time tracking
- GPS and location-related features
- Scheduling
- Project time tracking
- Time-off tracking
- Integration with QuickBooks Online
Connecting QuickBooks Time with QuickBooks Online can make it easier to transfer time information into your accounting and payroll workflow.
Benefits of Connecting QuickBooks Time to QuickBooks Online
Integrating the two services can help reduce repetitive data entry and improve the way businesses manage employee hours.
Some potential benefits include:
- Easier employee time tracking
- Better organization of timesheets
- Simplified payroll workflows
- More accurate project-hour records
- Improved invoice preparation
- Reduced manual data entry
- Centralized access to accounting and time information
Requirements Before Setting Up QuickBooks Time
Before connecting QuickBooks Time to QuickBooks Online, make sure you have the appropriate QuickBooks Online account and access permissions.
You should also verify that:
- Your QuickBooks Online account is active.
- You have administrator or appropriate account permissions.
- Your QuickBooks Time service is set up.
- Employee or contractor information is ready.
- Customers, projects, and services are properly configured in QuickBooks Online.
- Your internet connection is stable.
The exact setup options may vary depending on your QuickBooks products and subscription plans.
How to Set Up QuickBooks Time with QuickBooks Online
Follow these general steps to connect QuickBooks Time with QuickBooks Online.
Step 1: Sign In to QuickBooks Online
Open QuickBooks Online and sign in using the Intuit account associated with your business.
Make sure you are using the correct company and account before starting the integration.
Step 2: Open QuickBooks Time
Access QuickBooks Time through your QuickBooks account or the applicable QuickBooks Time sign-in option.
If you already have a QuickBooks Time account, sign in with the appropriate credentials.
Step 3: Connect QuickBooks Online
During the setup process, select the option to connect QuickBooks Online.
You may be asked to authorize the connection between QuickBooks Online and QuickBooks Time.
Review the requested permissions and continue if the information is correct.
Step 4: Select Your QuickBooks Company
If your Intuit account is associated with multiple companies, select the QuickBooks Online company you want to connect to QuickBooks Time.
Carefully verify the company name before proceeding.
Step 5: Review Your Settings
After connecting the accounts, review the available synchronization and time-tracking settings.
Depending on your setup, you may need to configure items such as:
- Employees
- Contractors
- Customers
- Projects
- Services
- Time tracking preferences
- Payroll settings
Review these settings carefully to make sure time entries are assigned correctly.
How to Add Employees to QuickBooks Time
Once the integration is active, you can set up employees who need to track their working hours.
Employee setup may involve:
- Opening the employee management section.
- Selecting the option to add or invite an employee.
- Entering the employee’s information.
- Assigning the appropriate permissions.
- Sending the employee an invitation.
- Confirming that the employee appears correctly in your QuickBooks Time account.
Employees can then use the available QuickBooks Time tools to record their hours.
How Employees Track Time
After employees have access to QuickBooks Time, they can track their working hours according to your company’s policies.
Depending on the available features, employees may be able to:
- Clock in and out
- Enter time manually
- Track time against customers or projects
- Add notes to time entries
- Submit timesheets
- Review their recorded hours
Managers can review submitted time before using it for payroll, invoicing, or project reporting.
How to Track Time for Customers and Projects
Businesses that bill customers based on hours can use time tracking to organize billable work.
For example, an employee may select a specific customer and project before starting a timer. The recorded hours can then be reviewed and used in the appropriate accounting workflow.
This can be especially useful for:
- Consultants
- Contractors
- Professional service businesses
- Freelancers
- Field-service companies
- Project-based businesses
How to Review Employee Timesheets
Managers should regularly review employee time entries for accuracy.
Check for:
- Missing hours
- Duplicate entries
- Incorrect customers
- Incorrect projects
- Incorrect billable status
- Unusual time entries
- Incorrect dates
Reviewing timesheets before payroll or invoicing can help reduce errors.
How to Use QuickBooks Time for Payroll
If your business uses QuickBooks Payroll, time information may be incorporated into your payroll workflow when the appropriate services and settings are enabled.
Before processing payroll, verify that:
- Employees have submitted their timesheets.
- Managers have approved applicable time entries.
- Regular and overtime hours are accurate.
- Employee information is correct.
- Time is assigned to the correct projects or customers.
Always review the payroll summary before submitting payroll.
Common QuickBooks Time Integration Problems
Sometimes users may experience problems while connecting or using QuickBooks Time with QuickBooks Online.
Common issues include:
- QuickBooks Time not syncing with QuickBooks Online
- Employees not appearing correctly
- Customers or projects missing
- Time entries not transferring as expected
- Incorrect employee permissions
- Duplicate time entries
- Payroll time not appearing correctly
- Login or authorization problems
- Integration errors
These issues can result from account permissions, incorrect settings, outdated software, synchronization problems, or other technical factors.
How to Troubleshoot QuickBooks Time Sync Issues
If QuickBooks Time isn’t syncing correctly with QuickBooks Online, try these basic troubleshooting steps.
Check Your Account Connection
Make sure QuickBooks Time is connected to the correct QuickBooks Online company.
Verify User Permissions
Confirm that the user performing the setup has the necessary permissions to manage the integration.
Review Employee and Customer Settings
Check that employees, customers, projects, and services are set up correctly in QuickBooks Online and QuickBooks Time.
Check Your Internet Connection
A weak or unstable internet connection can interfere with online synchronization.
Sign Out and Sign In Again
Signing out of the relevant QuickBooks services and signing back in can sometimes refresh the account connection.
Review Synchronization Settings
Check the integration settings and make sure the information you want to synchronize is configured correctly.
Get Professional Help
If the problem continues, professional QuickBooks technical assistance can help identify whether the issue is caused by account configuration, integration settings, or another technical problem.
Tips for Using QuickBooks Time Effectively
To get better results from your time-tracking system:
- Establish clear time-tracking policies.
- Ask employees to record time consistently.
- Review timesheets regularly.
- Approve time before payroll processing.
- Make sure employees select the correct customers and projects.
- Keep employee information updated.
- Review integration settings periodically.
- Back up important accounting data.
- Resolve synchronization errors promptly.
Need Help Setting Up QuickBooks Time?
Connecting QuickBooks Time with QuickBooks Online can simplify employee time tracking, payroll preparation, and project management. However, configuration problems can make the setup process frustrating.
QuickBooks Repair Pros can assist with QuickBooks-related technical issues, including setup problems, synchronization errors, update issues, installation problems, and other QuickBooks concerns.
If you’re having trouble connecting QuickBooks Time with Online or your time entries aren’t syncing correctly, professional assistance can help you identify the problem.
Call QuickBooks Repair Pros at +1-844-987-7067 for assistance.
Conclusion
Setting up QuickBooks Time with Online can help businesses organize employee hours, simplify timesheets, and improve payroll and project-management workflows.
A successful integration depends on using the correct QuickBooks account, configuring employees and customers properly, and reviewing time entries before using them for payroll or invoicing.
If you encounter QuickBooks Time setup, synchronization, or other QuickBooks-related technical issues, QuickBooks Repair Pros is ready to help.
Call +1-844-987-7067 today for QuickBooks assistance.
Frequently Asked Questions
What is QuickBooks Time used for?
QuickBooks Time is used to track employee and contractor working hours, manage timesheets, schedule workers, and organize time information for payroll and project management.
Can QuickBooks Time connect to QuickBooks Online?
Yes. QuickBooks Time is designed to integrate with QuickBooks Online, allowing businesses to connect time-tracking information with their accounting workflow.
How do I connect QuickBooks Time to QuickBooks Online?
Sign in to the appropriate QuickBooks account, access QuickBooks Time, choose the QuickBooks Online connection option, authorize the integration, and select the correct QuickBooks Online company.
Why isn’t QuickBooks Time syncing with QuickBooks Online?
Synchronization problems can be caused by incorrect account connections, permissions, employee settings, customer or project configuration, or technical issues.
Can QuickBooks Time be used for payroll?
QuickBooks Time can support payroll workflows by providing employee time information. The exact functionality depends on the QuickBooks products and services your business uses.
Who can help with QuickBooks Time problems?
QuickBooks Repair Pros can help troubleshoot various QuickBooks-related technical and integration problems.
For assistance, call +1-844-987-7067.